Camp App users make sure to review our guides, tutorials, and FAQ’s to maximize your experience with the Camp App!
Click the Sign Up Now button on the homepage of our website and fill out the form. Within 3 business days you will receive your League Source App account login credentials. Sign in on the website to have access to the League Source App and all its features along with our FREE downloadable resources!
All the League Source App features can always be 100% FREE for the league, if you choose it to be. Your account will always default to this option when your account is created until you tell us otherwise. Here is an outline on the App payment methods:
2. Free for Parents: If you prefer to pay for the App we can do so through an affordable annual subscription based on how many users you serve annually. Pricing is tiered and based on the amount of participants you have sold in user blocks. The more participants you have the less the per user price will be. You can view annual subscription pricing on our website. Here is everything you need to know if you choose to pay for the app:
**NOTE: Users are attached to their email address not their kids. Each email will allow two logins on the mobile side of the app so each parent can login on their mobile devices by sharing their login credentials. A single user can have as many kids connected to as many leagues as they need.
When you login to your League Source App account you will see your Admin Panel Dashboard which is where you set up, upload, and post all the content that you want on the app. Your Dashboard screen will display the amount of users you have on the app and the fundraising dollars you have received broken down per league if you have multiple sites and totaled at the top.
All the App functions will be listed on the left menu. To start you will see Dashboard, Coach Master, Parent Master, League, Location, League Schedule, Fundraising, Messaging, Contact Us, and Resources. Make sure to navigate the Admin Panel so you can get a feel for where everything is located and how it works before moving forward to onboarding your parents.
Most menu items have an export option as well if you need to extract any of your data from the system to an excel sheet.
When using the Free for League option, League Administrators are able to set up as many leagues as they want in their account and have as many different accounts as they want. If using the Paid League options, subscriptions are per account. As mentioned in Section 1, it is recommended that the person on site that is regularly communicating with parents be the account holder. We understand larger organizations may take registrations from an administrative office, not necessarily at the league site. An Administrator overseeing the entire multi-site sports operation may only have responsibilities in planning and vast oversight of several athletic sites and not interact with parents and participants on a regular basis.
League Source accounts allow as many League Admins to be logged in under one login credential as you need. Also, any notifications that come through the app, such as a parent sent a message or a new downloadable resource is available from us, would go to the account holder’s email. Determining who you want logged in and who those messages go to alert may also determine how you want to set up your accounts. Here is an example with 4 different ways you could set up your League Source App Account for multi-site organizations.
Example: An Athletics Director who works out of the Admin Office has 3 Regional Sports Directors who each oversee 3 Sports Sites for a total of 9 sites. Here are 4 ways you could set it up in the App. No specific option is preferred it is completely up to you on what works best for your program.
Use the Sign Up Now button on the home page of our website to create as many accounts as you need. Each account will have to have a different email. We can work with you to ensure whichever way you choose to set it up will maximize your League Source App experience!
Once you have decided on how to structure your leagues in the League Source App and who will create the account and control content for that program, you are ready to Create Your League! Creating a League in the App is simple:
Fundraising Page Information: To activate fundraising check the check box next to Fundraising. If you leave it unchecked the fundraising page will not show on the parents end in the app. Complete the fields for your fundraising page in the mobile app that includes your fundraising goal, a description, and a picture. When a parent hits the Donate button in the app, this page will come up first before they hit donate again and are prompted to pay. Fundraising in the League Source App will be reviewed in Section 13.
Once you create your league you can now add the divisions as well as all the teams within those divisions. Divisions can be your age groups, skill levels, etc. If your league is all one division, just add a division and name it the same as your league name. Your league will have to have at least one division with teams added in order to create your schedules and onboard your parents. To add a division do the following:
When you create your divisions you will now see them listed on this screen. To create your teams do the following:
If you do not have the team names or colors yet, use something as a placeholder until you get them. You can always change it later, but will not be able to create your schedule until the teams are added.
Onboarding is the process of getting your parents and coaches on the App. Each user can only have one account but two parents can login the App under the same account using the same email. Your leagues, divisions, and teams must be set up in order to onboard your parents (See sections 5 and 6 above). This section reviews the functions in the Coach Master and Parents Master – User menu items on the left menu in your Admin Panel as well as importing your rosters to your league. Below outlines the functionality in each of these menu items:
Parent Master (App Login): This is the master list of all users in your system. Any person added to any league will end up in your master list. In this menu item you can re-send login credentials via email, change passwords, edit, delete, or deactivate accounts, and add children to accounts. When adding users to the system individually, you will need to add them here first then add them to the league.
Coach Master: Coaches only need to be entered as a coach if they do not have a child in the league. Coaches with children in the league will already have access to the league on the app as a parent. This is the master list of all your non-parent coaches. All coaches need to be added individually here before they are added to your league. You cannot bulk import a coaches list.
Importing your rosters in bulk from a .CSV Excel spreadsheet is the fastest, easiest, and preferred method to onboard your participants to the App. You can do this at the team level or for the entire division. If uploading by division you will have to assign each player to their team in order for the team to have Group Chat capability in the App. You can onboard participants to get them on the App prior to the season and assign teams at a later date, when needed.
To onboard your parent’s and participants in bulk from a roster spreadsheet, do the following:
*NOTE: The email the system sends out comes from firstname.lastname@example.org. If you have issues with this getting caught in spam, send this email to your participants so they can flag it as a good email and add it to their contacts.
Assigning Players to Teams: If you imported an entire division, you will want to assign each player to their team so they have Team Group Chat capabilities in the App. To assign players to teams do the following:
To onboard your parent’s and participants individually it is a 3 step process:
To Onboard Coaches that do not have a child in your league do the following:
Once you have onboarded your parents and coaches they can start to connect to your league on the App. Your dashboard will show the total amount of users you have in your system. Unfortunately, there is no way to tell who has actually downloaded the App and connected to your league. We recommend being diligent on reminding parents to sign on and telling them in person when you get the opportunity to make sure they have it and do not miss out.
Locations are all the fields or courts you are using within your leagues. Locations will always stay in the system and cannot be deleted because they are connected to any schedule you generate. If you add locations and somewhere down the road no longer use those locations, just edit them to create the new location to avoid having a long list of unused locations in the system.
When creating your locations you are going to create the venue you play your games and add all fields/courts that are used at that particular venue. To add a location do the following:
*NOTE: Assigning a color to each location above will help identify each location while building your schedules. It can make it easier when scheduling multiple locations for a league.
The League Source App will take out all the headache of spending endless hours trying to schedule your teams and make league scheduling a breeze. Prior to generating your schedules there are a few steps to take to set them up. To get started with your schedules do the following:
The first thing to do to start creating your schedules is configure them. Take the following steps to configure your schedule:
The next step after you configure your league is to choose the times you will be playing in each division for each of your locations. If you have not created your locations yet, see above and make sure they are set up before you get here. To add location times do the following:
Now you have your division configured and time slots created for each field/court location and you can generate your schedule. Once you generate the schedule all the settings will be locked. Do generate your schedule do the following:
*NOTE: The scheduler will identify if you have any conflicts using the same timeslots for multiple divisions. If there is a conflict the schedule will not generate and you will have to go into your location times list view to resolve the conflict. Your schedule will also identify if teams ended up playing double headers with a red start next to the team. You can go through the edit schedule function to swap teams and game times to avoid double headers if you choose.
Updating Scores and Standings
After you generate your schedule you can start to update scores and standings. To update scores and standings do the following:
You are now at the point where you have your account and leagues set up and your league participants are connected to your league on the App. It is time to start taking full advantage of all the League Source App features and start communicating and engaging with your sports parents and/or participants! This all starts with the League Newsfeed. The Newsfeed is where you can keep parents in the loop with your weekly operations, post important reminders, or just post fun engaging content for your parents to get an inside look at their sports experience. Use your Newsfeed as much as you can to keep your parents engaged, they will appreciate it! To post on your newsfeed do the following:
This feature is available to you to upload PDF versions of any supplemental league documents for parents to view or download on their mobile device. These can include things like rule books, parents packets, handouts, manuals, etc. It can be anything as long as it is a PDF. No more excuses from parents that say they did not receive it, lost the paper copy, or cannot find it in their email! Everything will be right there for them all season! To upload documents to this section of the App do the following:
Pictures are your opportunity to show your parents all the great things you do out at the fields or at the courts. If you are currently not taking many pictures within your program, you should start! When you upload single pictures or an album to the League Source App parents will get to see them and download any that they want to keep of their child.
Within the League Source App you will be able to message the entire league or individual parents. Use this function to provide more detailed informational messages than what you would post on the newsfeed. It would be similar to sending an email, but contained in the app so it cannot land in a spam box or get missed! You can also improve your marketing to past participants by going into past leagues and sending reliable direct messages to parents that they are sure to receive to inform them of upcoming programs and registrations. Messages are received and view only for parents. If they need to reply to a message or need to ask questions on something you sent, they can do so in the Contact Us menu option on their side of the App. Do the following to send a message:
Parents have the ability to contact you directly within the App through the Contact Us function within the parent’s side of the mobile app. When they send a message, you will get an email notification and it will land in the Contact Us section on the left menu of your Admin Panel for you to view the message. You can reply by using the Messaging function above and select the individual user that messaged you.
Team group chat is a function for teams within the Mobile App to be able to communicate right inside the App throughout the season, rather than on an email thread or group text. There is no set up for this on your end other than assigning teams. If you choose to onboard by division and not assign teams, this function will be disabled for participants. Anytime a parent or coach post a message on their Team Group Chat a push notification will be send to the rest of the team so they can always stay in the loop on team activities. It is a good idea to remind your coaches to send a follow up to parents in their group chats with information that you send out to them to ensure if they didn’t see if from you, they will see it from their coach.
One of the great features of the League Source App is that is allows parents to easily give a donation to your program with a click of a button while using the App. The approach to fundraising within the League Source App is similar to a crowdsourcing campaign where you can expect a lot of small donations to come in to reach whatever goals you want to set.
You will receive 96% of the funds raised within the App that will be sent to you once your league concludes. The 4% is to cover processing and transaction fees that we incur to offer this feature. This is another tool for you to generate revenue by using the app. See our Promotion and Fundraising Guides and Tool Kit on the website to maximize your experience with fundraising with the League Source App.
Setting up your fundraising page that the parents see on the mobile side of the App is done when setting up your league (Section 5). It is an optional feature and can be turned on or off. Setting up this section includes setting your goal, a description of your fundraising campaign, and a picture. Make sure to add this content so parents are able to see all the details on your campaign before they donate.
The Fundraising menu item on your left menu in the Admin Panel will show all the parents who donated, what the amounts were, and what league it was for. You can see the totals on your Dashboard that will be broken down by league for multi-site organizations. Parents will not see individual donations on their end only the total that has been raised along with your goal.
The only way to access the mobile App to be able to see what your posts look like on the parents’ end is add yourself on your league roster using the same email you use to login on your Admin Panel. The system will recognize your email and will not charge you. Once you download the App on your mobile device you will use the same email you have to login to the App on the Admin side, however you will need a new password.
Review Section 7 on adding parents individually starting in the Parent Master menu item and just use your information and email in the fields. Once you add yourself as a parent and follow those steps you will send yourself the welcome email that will have the new password. When you login to the mobile side of the app you can change your password in your profile so both can then be the same. This is an optional feature and is only there to give you this ability so you can see what your parents are seeing from your posts, if you choose.
*NOTE: When adding yourself to a league do not assign yourself to a team. If you assign yourself to a team you will be included in that teams group chat on the App.
A: Click the Sign Up Now button on the homepage of our website and fill out the form. Within 3 business days you will receive your League Source App account login credentials. Sign in on the website to have access to the League Source App and all its features along with our FREE downloadable resources!
A: The League Source App is always 100% FREE for leagues, if you choose it to be. We have two free for league pricing options with and without fundraising.
If you would prefer to pay for the App for your parents you can set up an affordable annual subscription based on how many users you have.
Pricing for both options can be found on our App page. Contact us to get started today!
A: Once your account is created your account will default to the free for league pricing option and can start right away on your own. If you would like to add fundraising or subscription please contact us to get set up. We provide all the guides and tutorials needed for you to get up and running. There are no exhausting training or onboarding workshops. The League Source App is simple to use and very user-friendly for you do it 100% on your own, if you choose to. If you review all the League Source App Guides we provide you and your league parents and still would like assistance, we are happy to help and you are welcome to email us anytime!
A: Absolutely not! The League Source App and all features is always 100% free for leagues, if you choose it to be. There are no free vs paid features and no sales team to try to upsell you on other features! You get it all just by creating an account! We are the only App where you can make money by raising funds NOT spend it, while providing a great tool to improve your league.
A: Nope! If you create a free League Source App account you can come and go and use the App whenever you need to. Regardless if you are an App user or not, you will always have access to our free downloadable resources for League Management.
A: We pay our leagues three times a year in January, May, and August. We will send you a statement via email around those times. Reply to us to confirm it is correct, along with the correct address and organization name, and we will send out payment shortly after!
A: Yes, fundraising is another great feature of the League Source App! There are two ways to fundraise. One way is to add it to your participant activation fee. If you chose this pricing model you will receive $2 from every new user activation. You will receive 100% of the additional $2 per user. Second, you will have a custom fundraising page within the app that will allow parents to donate with a click of a button. You will receive 96% of the funds you raise there. The 4% goes to cover our transaction and processing fees we incur to provide that service. Once your league is concluded, your fundraising will be included on your League Source App statement that is sent to you electronically.
A: Unlimited! We recommend the person that is directly involved in the day to day operation of the league be the account holder managing the league in the App. Your organization can have as many accounts and as many leagues per account as you need. View our complete User Guide to see how to get set up and start using the App today.
A: Yes! Once a parents account has been activated they can connect to as many leagues with as many of their kids as they need to. They will never have to pay for the service again after their account is activated!
A: The League Source App allows two parents, guardians, or other family members be logged in at the same time viewing the league. They will both login using the same login credentials. If the family would like to include more, someone would have to log out to let another person log in.
A: It is important to have a good internet connection to use the league source app, especially when viewing and downloading picture albums. If you cannot login, see a loading circle or the app is lagging, chances are you need a better internet connection. Check your data or wifi connection and continue using the app.
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